The Unwatched Money Calculator

How much of your money is sitting where nobody’s looking? Found today, it’s cash. Found never, it’s gone.

Sitting unwatched between the visit and the bank, right now
$0

$0 a month of it dies before anyone looks.

Money that goes quiet sends no denial (the insurer’s refusal to pay) and no alert. It sits until someone looks. So the size of each pile is simple: what a day of visits pays, times the share that goes quiet at that stop, times the days until someone looks. Pick how you’d find out today, stop by stop. The starting values are an example.
Then give every stop a daily check and watch it move.

1Your practice
Visits a month

What one visit pays you, on average

Insurance plus the patient’s share. Last month’s collections divided by last month’s visits is close enough.

The deadline on a quiet claim

The insurer’s window for filing a claim or disputing an answer, counted from the visit. Money nobody looks for dies here.

Run the checks yourself this week

Each quiet stop has one question that finds it. Most practice management systems can answer every one of these in a few clicks. Ask them once, and you’ll know which piles are real.

  • Notes: visits from last week with no signed note, by clinician.
  • Charges: visits marked seen last week with no charge behind them.
  • Claims out: claims built more than two days ago and never sent.
  • No answer: claims by the month they went out, with no payment and no denial.
  • Denials: refusals with no action of any kind logged since they arrived.
  • The bank: payment reports from last month with no matching deposit.
  • Takebacks: negative postings this year where the charge now shows a zero balance.